Features
Capabilities custom-developed specifically for the unique needs of Catholic and Independent Schools - only in OnVolunteers
Core Features
Call for Volunteers or Schedule
Relax and watch volunteer positions fill up. Parents have full access to all volunteer jobs and can sign up without having to email or phone anyone. Alternatively, you can search for parents with appropriate skills, preferences, and schedules to slot them into specific volunteer positions.
Organize - Hands Free
Volunteer jobs are systematically organized under respective events and activities and are tracked automatically. The status of volunteer jobs and shifts are structured so you instantly know what’s going on with each—no more last-minute scrambling. You’ll be able to see, well in advance, if you need to take action.
Centralized Communication
Bring all communications between your volunteer team and parents into a central messaging system. Eliminate siloed email strings that make for poor communication. OnVolunteers’ internal messaging system leads to greater organization and helps eliminate confusion.
Automatically Track and Aggregate Parent Hours
Families neither have to manually track nor submit their volunteer hours—it’s all automatic. All parents’ hours from different events are automatically aggregated. If needed, your coordinators can easily make hour adjustments, and these are automatically reflected in hour totals. This ensures parent volunteer hours are accurate.
Catholic, Independent and Charter Schools
Catholic, Independent and Charter schools have very unique volunteer program requirements. The OnVolunteers system is the only volunteer management software available that offers features specifically designed to meet these particular needs.
Track Hours Against Unique Family Annual Targets
You’ll have automatic tracking of parent volunteer hours against your school’s annual Family hours requirements. In addition, you can set annual hour requirements by unique family, based on your school’s defined guidelines. This ensures you have a complete picture of all families, their volunteering work, and their completed hours.
Digital Check-In/Check-Out - Automated Verification
For volunteer jobs done at the school, you can use the available digital ‘Check-In/Check-Out’ interface. This allows parents to ‘check in’ when they start their volunteer jobs and ‘check out’ when they’re done. These “time stamps” provide automatic verification of the parent’s volunteering work, eliminating any need for a coordinator to verify the jobs manually.
Automated Monitoring and Notification of Low Hours
Completely eliminate the many hours wasted figuring out which families are low on hours and then having to notify parents by email or letter. This is fully automated with OnVolunteers! Quickly set your desired guidelines, and the system will automatically monitor family hours and notify families with low service hours—you’ll save days of work! No other system provides this unique automation.
Volunteer Job and Hours Verification Process
For off-site volunteer jobs, use OnVolunteers’ “Task Verification” process. Coordinators can quickly verify the actual hours completed by parents. With verified job completion, your volunteer leaders can analyze actual hours against school activity needs to determine if more volunteers are required in the future.
Flexible Customizable System
Unique Scheduling and Signup Attributes
Want to assign parents to specific volunteer jobs? Or allow parents to self-sign-up for their preferences? OnVolunteers gives you the flexibility to do both. How about showing specific volunteer jobs to particular groups of parents? Want to give "Bonus Hours" for those hard-to-recruit-for shifts? Or show specific volunteer jobs only to parents with Criminal Background Checks? Yes, yes, and yes—with OnVolunteers.
Volunteer Jobs for Specific Grades, Custom Groups
With powerful, yet easy point-and-click settings, your coordinators can show specific volunteer jobs to only parents in specific grades or custom groups you define. You can also set specific job requirements, and only parents who meet those requirements see those jobs. You'll be able target the right jobs to the right parents, helping to maximize volunteer sign-ups.
Un-planned, un-listed Volunteer Jobs Easily Handled
There are many times when an un-expected need for volunteers arise, typically the day of. As these are not listed in a volunteer signups, they are very difficult to track. OnVolunteers' "Ad hoc" capabilities allow you to easily account for and track these unplanned, and un-listed jobs and hours. Everything is accounted for, giving you a complete picture of your entire volunteer program.
Digitally Capture Parent Preferences
Eliminate paper forms by having parents submit their event and schedule preferences online, in their volunteer portal. Volunteer administrators and coordinators can quickly see who's interested in doing what and when parents are available, makes scheduling fast and easy. You'll save hours by not having to wade through paper forms.
Our Customers are our biggest boosters...
Each family has their own unique "volunteer portal," where they can easily view all available volunteer opportunities. The system automatically tracks their volunteer activities and hours, giving families a clear view of their progress toward fulfilling their volunteer hours. For families needing a gentle reminder to meet their hours, SportsHelpers automatically identifies those who are low on hours and sends them updates on their status. This streamlined approach brings two major benefits: it eliminates the need for us to manually monitor and contact families who haven't completed their hours, and, most importantly, it helps us efficiently recruit volunteers to ensure our events run smoothly. With SportsHelpers, our Administration team saves a huge amount of time managing our volunteer program.
The SportsHelpers system makes our volunteer program extremely efficient, and because of that, we absolutely recommend it to other youth sports leagues."
